The guest feels it
“Was I expected?”
An empty desk turns confidence into uncertainty before the meeting even begins.
What Visitrak is
The visitor management system for modern lobbies.
Visitrak is a visitor sign-in kiosk and live front-desk board in one. Guests self check-in on the tablet you already have, hosts get an instant alert in Slack, Microsoft Teams, or email, NDAs are signed at the door, and reception works from one shared view of who is in the building.
Visitor sign-in kiosk
Runs on the tablets you already have.
Front-desk check-in
Handles invited guests and walk-ins.
Instant host alerts
Slack, Microsoft Teams, or email.
NDA & consent signing
Signed at the door, versioned in the record.
Meet your AI receptionist
A warm hello that never keeps anyone waiting.
She greets every guest by voice, learns who they are here to see, and starts their check-in the moment they arrive—so your lobby always feels ready, even when the desk is empty.
The first minute
A small wait becomes three different problems.
The lobby is where guest confidence, employee focus, and workplace security meet. When the welcome breaks, all three feel it.
A familiar pause. No clear next step, no visible signal that anyone knows the guest has arrived.
The host inherits it
“Who is downstairs?”
A call, a message, then another interruption while the visitor keeps waiting.
Operations carries it
“Who came in?”
Paper trails and memory are asked to answer questions that need a reliable record.
Now imagine the opposite
The building knows they are coming.
Their name is known. If they know their host, that person is ready. If they do not, the right team is found without the awkward wait.
How the welcome moves
One calm sequence, from door to desk.
Visitrak turns check-in into a guided conversation, then carries the right details to the right people.
Voice reception
“Good morning. Who are you here to see?”
A natural greeting collects their name and purpose. Guests can name a host or ask to be guided to the right team.
Virtual room management
Your whole workplace, understood at a glance.
Visitrak brings receptions, rooms, and visitor routes into one shared operational view—so every handoff has a destination and every team works from the same picture.
Live workplace view
Every space has context
Organise destinations by floor, room, or reception point.
Warm on the outside. Exact underneath.
The guest sees a simple welcome. Your team gets a reliable record of the visit behind it.
Known guest, clear purpose
Match the visitor to an invite, host, and reason for the visit before access begins.
Consent you can retrieve
Keep every signed document tied to the exact version the visitor saw.
A live view of who is in
What changes for people
Reception gets room to breathe.
Automation handles the repeatable parts so the people in your lobby can focus on the moments that need a person.
Guests
Confidence from the first step
Hosts
A clear signal at the right moment
Reception
More room to be present
Fifteen quiet minutes
See your lobby the calmer way.
One short call. We walk the arrival from both sides — the guest at the door and the host at their desk — using your lobby as the script.
Book a walkthrough
15 minutes · No commitment
- 15 min
- is all the walkthrough takes — the guest side and the host side.
- 1 business day
- to hear back from us once you reach out.
- 3 kiosk devices
- covered in every lobby plan, on hardware you already own.
Pricing
Price the lobby, not every person in it.
We scope Visitrak around your locations, visitor flow, and the integrations your team actually needs.
One complete plan
Scoped to your lobby.
Startup and non-profit rates are available on request.
Book a walkthrough
15 minutes · No commitment · Scoped on the call
Welcome
The greeting, handled beautifully.
Voice + video receptionUp to 3 kiosk devices
Before you ask
Quiet questions, clear answers.
The things teams usually want settled before they book.
What do we need to run it?
A tablet or any browser at the desk. Visitrak's kiosk runs on the devices you already have, and every lobby plan covers up to three kiosk devices.
Can it handle guests who just walk in?
Yes. Walk-ins can name a host or simply explain what they need. Visitrak routes the request through the right team, escalates when nobody responds, and keeps reception in control.
Where do arrival alerts land?
Your next arrival
Make them feel expected.
Tell us how your lobby works today. We will show you the calmer version in fifteen minutes.
A real walkthrough
See the welcome from the guest and host side.
A useful next step
Leave with a setup shaped around your lobby.
No commitment
Fifteen minutes. If it is not a fit, you lose nothing.
